Why Use TAESE in Planning Your State Conference?
Advantages
- Free up your SEA staff for other activities
- TAESE will handle all the logistics associated with a conference/training
- Have access to a national speakers database
- Guarantee a successful event
Summary
Planning and implementing State conferences and trainings are time consuming for SEA staff. TAESE assists the SEA in planning and implementing major State conferences and trainings to bring your next conference to a new level of success.
In collaboration with the SEA, TAESE will provide:
Process
- Determine conference objectives and desired outcomes
- Assist with location and hotel arrangements
- Program and agenda development
- Speaker acquisition and management
Marketing and Website Production
- Develop a promotional strategy and identify logo, branding, and marketing opportunities
Online Registration
- Develop the online registration
- Create online agenda with links to hotels, presenter bios, and materials
- Allow access to real-time registration reports
Financial Management
- Develop a comprehensive budget plan and monitor expenditures
- Collect registration fees and pay invoices
Logistics Planning and Execution
- Banquet/event planning with the venue staff, venue scheduling, and management
- Arrange for special accommodations (ADA requirements, interpreter, etc.)
- Prepare signs, handouts, custom name badges, certificates; Arrange for credits and CEUs
Speaker Management
- Contact speakers and arrange travel, AV needs
- Collect speaker information and materials
Exhibit Management
- Manage online registration and booth assignments for exhibitors
Onsite Management
- Provide onsite staff to work with the venue and monitor all function
Post Event Management
- Conduct final evaluation and fiscal report
- Participant contact management for future events
Examples of TAESE Events
- Kansas Winter Leadership Conference
- Kansas Division of Early Childhood (KDEC) Conference
- Montana Teacher Training Programs
- Wyoming Leadership Conference
- Kansas Summer Leadership Conference
- Utah Law Institute
- Kansas MTSS Symposium
- National Division of Learning Disabilities (DLD) Conference
- Nebraska Monitoring Conference
Cost
- TAESE will put together a cost/budget based on our time and effort and related costs.
- In many cases, registration fees will offset the TAESE costs.